BOOKKEEPER/ADMINISTRATIVE ASSISTANT

We are looking for a team player who is adaptable, detail oriented, and highly organized to help us build and develop this new position. Because their work will impact all areas of the business, flexibility is essential. Tasks range from daily bookkeeping to assisting our team leaders with shop, wedding and retail-related administrative work. Our ideal bookkeeper/administrative assistant has experience in Quickbooks and Excel and prides themselves in being “tech-savvy” with a willingness to learn new systems and software. This is a unique booking/administrative position in the floral, retail and event world with some flexibility to work remote.

Details:

  • 30-40 hours a week

  • Year-round position

  • Availability to start ASAP

Essential Functions:

  • Accounting Tasks (40%)

    • Bookkeeping: manages all accounts receivable, accounts payable, petty cash and other general ledger transactions

    • Job costing: posts revenue and expenses to departments and customer projects

    • Payroll: review and prepare timesheets for submission to outsourced Payroll administrators. Email pay stubs to employees.

    • Manages electronic and paper files for corporate record keeping

    • Works under supervision of the Finance Manager

  • Data Analyst Tasks (20%)

    • Pulls data from POS systems for management KPI reports

    • Creates and implements new KPI reports as directed by the Finance Manager

  • HR Administration Tasks (20%)

    • Manages new employee on-boarding packet and ensures tasks are completed per schedule with the management team

    • Assists management team with interview scheduling

    • Maintains employee and employment records

  • Wedding & Event Administration Tasks (20%)

    • Adds all new a la carte orders to client tracking system (Dubsado)

    • Creates floral pull sheets to match the orders placed

    • Tracks a la carte container inventory and places container orders as necessary

    • Oversees wedding and event client payment schedules and ensures that payments are received on time

    • Ensures wedding and event rental inventory document is kept up to date

    • Coordinates with event strike team to ensure correct rentals are returned

    • Provide back up assistance to the Wedding & Event Managers with week of preparation tasks

Requirements:

  •  2-3 years’ bookkeeping experience using QuickBooks Online or a minimum of 2 years college level accounting coursework

  • Advanced knowledge and use of Excel w/ a strong math orientation

  • Proficient in all other Microsoft Office products, Gmail, and Google Drive

  • 1-2 years’ human resources or payroll administration experience is highly desirable

  • Retail industry experience is highly desirable

  • Flexible schedule, must be able to work weekends (either Saturday or Sunday)

Think you've got what it takes? Fill out our application below!